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Bob Casey
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Send your mail to a local or district office, they get much less mail then the Capitol offices. A handful of letters locally can be seen as a groundswell of support, while hundreds of letters would be hardly noticed if delivered to the elected officials capitol office.
The additional security measures in place at the Congressional Post office in Washington D.C. means mail sent to your representative or  senator will be delayed up to two weeks AFTER its arrival. If you need to send snail mail to a  federal official's capitol office please take this delay into account.  Keep the following list of things in mind:

1.    Letters need to be read before a decision is made.
2.    Keep your letters brief, clear, and specific.
3.    Mention the legislation  by  number and name.
4.    Address your correspondence correctly.
5.    Include your name, address, and phone number. 
6.    If  using E-mail include your E-mail address.
7.    State who you are and why you are writing.
8.    Explain why this legislation is important.
9.    Know their voting record on similar legislation.
10.  Make the letter legible, preferably typed.
11.  Include a  handwritten note on the letter.
12.  Ask for a response.
letters to your elected representative